Operations Manager - Bogotá

Requisitos:
- Degree in economics, finance, business planning, project management or related sectors;

- Experience in project management, operations, human resource and financial management

- Experience in Colombia on USAID/other government funded programmes

- Experience in a consultancy firm, government department, research organisation, communications firm or relevant advocacy NGO

- Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues

- An emphatic manager and mentor of people, able to support team members to develop professionally and achieve their potential

- Proven ability to work across multiple projects at a time, including the ability to prioritize requests and identify areas to improve efficiency

- Commercial acumen and experience of contributing to successful client proposals.

- Excellent interpersonal skills and the ability to build and maintain effective working relationships with a range of different individuals and organisations across countries and time zones

- Professional fluency in Spanish and English, including a high standard of writing, editing and proofreading

- Knowledge of local labour, banking, and tax laws

- Excellent user of Microsoft package, specially PP, Excel and Word.

- Must be legally authorized to work in Colombia
Atividades para realizar:
The Operations Manager is a mid-career role leading the operational delivery of Palladium-s Colombian entity, with responsibility for driving innovation in operational delivery, financial and admin management.

Operational Management

- Main point of contact for Palladium-s Colombian external payroll, accounting and local legal representative, working closely with each provider and Palladium-s central HR/payroll, Finance, and Contracts and Compliance teams to ensure smooth operational delivery.

- Main point of contact within Colombian Office for all security management concerns, including participating in regular security briefings with Security Directors in the EEUU and UK.

- Ensure all relevant Project Management manuals reflect the operating requirements of Colombia and programme teams adhere to them, including Colombian laws and SA8000.

- Support in logistics requirements, including visa support, accommodation booking and travel requirements for international and national - Palladium staff (local, regional and global).

- Ensure project issues and risks are logged, monitored, and updated in the issues and risk register and escalate risks and issues to corporate/project leadership, as required.

- Review and ensure quality of procurement, ensuring compliance with company SOPs and client due diligence processes.

Office Management

- Ensure the successful running of the Bogota Office, including ensuring the Office has the necessary supplies required to operate.

- Lead in the procurement of new Office as we grow our presence in Colombia, including working with various Project Managers and the - Colombia Country Director to ensure the Office space meets a variety of requirements.

- Coordinate the processing of service provider work orders and invoice related to the Colombia Office.

- As the ICT Lead for the Colombia Office, troubleshoot issues with the support of Palladium-s third-party ICT provider.

Human Resources

- Create a Colombia HR Manual, including establishing salary bands, benefits and processes taking into account different donor requirements (e.g. USAID and UKAID).

- Lead on recruitment for bids and current programmes within Colombia, including building a scalable operations team.

- Organising induction programmes for new employees.

- Train staff on company policies, SOPs and Guidelines and client rules and regulations (covering for example: security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other such implementation matters).

Finance Administration

- Monitor expenditure against budgets and forecasts, including staff costs, operating expenses and procurements.

- Ensures all finances are managed in alignment with the Colombian government regulations, company and client-s financial policies and procedures.

- When applicable, assist with an internal or external audit activity.

Team Management

- The Operations Manager is responsible for the line management and development of one or more Operations Associates/Analysts expected for 2023.

Business Development

- Support in business development across both donor clients (E.g., USAID and UKAID) and private sector clients to grow our footprint within Colombia. This could include leading on commercial strategy and preparation, value for money sectors and/or recruitment.

- Help comply with the HR, Office and admin requirements of current and potential clients
Oferecemos:
We offer a competitive salary package and benefits.


CONDICIONES DEL EMPLEO
Jornada laboral: Tiempo Completo
Tipo de empleo: Trabajo Fijo
Salario: A convenir
Cantidad de vacantes: 1


REQUERIMIENTOS
Experiencia Mínima: No especificado
Sexo: Indistinto